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Administrative Officer (4432)

Livingston, West Lothian

Circa £18,300 per annum pro rata

Permanent Part Time 15 hours per week. 

Making sure everything we do runs smoothly.

 

The role


Due to continued growth we have a unique opportunity for an admin officer to join our friendly team in West Lothian.

West Lothian Housing Support is a support service for young people aged 16-25, providing support around housing options and all tenancy sustainment  to maximise their independence and build on independent living skills.  West Lothian Family Support service works mainly in schools with vulnerable children and young people, aged 5 to 18 years, around attendance and attainment.

These outreach services both share a base in the same office in Livingston and this exciting and rewarding role will support both teams to allow them to provide the necessary services to our young people, children and families in the community and in the schools.

 
You will make a difference by:

-Providing a range of administrative and reception duties to frontline staff and visitors

-Organising and progressing the full range of activities associated with the management of business meetings

-Providing written, verbal and e-correspondence, in collaboration with management and operational colleagues, ensuring prompt, courteous and appropriate responses.

-Undertaking desktop research on behalf of colleagues and management to inform responses to correspondence received or to enable the completion of specific reports.

-Producing presentations, written and financial reports for management, including formatting of information and data, which is consistent with organisational and regulatory standards

-Maintaining and supporting the development of management information systems to enable the extraction, tracking and presentation of accurate data.

-Being responsible for the quality, accuracy and timeliness of data inputted and contribute to and implement approaches to improve the quality of data.


You will need:

-A relevant qualification in business administration or the equivalent experience

-Excellent communication skills and an ability to communicate in a clear and professional manner.

-Flexible and adaptable approach with the ability to deal with changing priorities and complete tasks within required timescales.

-Sound IT skills especially in Excel and other Office packages.

-A willingness to undertake organisational training to be able to perform duties on a range of E-Systems and computer software

-Experience of providing a confidential, professional service and to work flexibly to meet the demands of the role.

-Previous experience and competence of financial systems would be an advantage

-The ability to work on your own, using your initiative, but also to work well as part of a bigger team

 

The way we work

We work to make sure every child and young person has the love, support and opportunity they need to reach their potential. If you share the same vision, we want you to join our team. Have a look at our behaviours and values to understand more about the way we work here.

Rewards

We want our employees to feel valued and rewarded for the vital work they do. When you work with us, we'll recognise your efforts with generous annual leave, a comprehensive employer-matched pension scheme and a range of deals and discounts on our dedicated benefits portal. Find out more about our exclusive Action for Children benefits here.

For safe and happy childhoods

At Action for Children, we protect and support children and young people, providing practical and emotional care and support, ensuring their voices are heard, and campaigning to bring lasting improvements to their lives. Last year, we helped more than 387,000 children and families across the UK.

For more information, please contact Anne Marie Wilson anne-marie.wilson@actionforchildren.org.uk 

We are committed to safer recruitment practices to protect our service users; therefore, all applicants are expected to have an understanding of and commitment to safeguarding best-practice.

Action for Children is passionate about promoting equality, valuing diversity and working inclusively. We welcome applications from all suitably qualified persons particularly people with Disabilities and Black, Asian and Minority Ethnic applicants, as these groups are currently under-represented in our workforce.


 
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Location
West Lothian Outreach Housing Support
Unit 4 & 5, Delta House, Livingston, West Lothian, Scotland, EH54 8PT
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  • Circa:
    £18,300
  • Department/Division:
    Scotland
  • Contract Type:
    Permanent Part Time
  • Closing Date:
    3 December 2020
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