Administrative Officer (6592)

Social Care

Salary: Circa £19,500 p/a

Contract/Hours: Permanent Full Time 35 hrs

Location: Glasgow

Perks: Annual leave of 29 days PLUS public holidays, flexible maternity, adoption and paternity packages, annual staff awards, 7% employer contribution pension scheme, employee discount portal with all your favourite brands, check out more on our careers portal. 

Closing Date: Midnight on 28th January 2022.  If we receive a high number of applications, we may have to close earlier than advertised. 


We're thrilled that you're considering a career with Action for Children so here's what you need to know…. 


About Us 

At Action for Children, we believe that every child should have a safe and happy childhood. Last year, we helped more than 600,000 children and families across the UK. We work to ensure their voices are heard, and campaign to bring lasting change to their lives. 

About the Role: 

We are looking for an exceptional Administrative Officer who will be a key member of our Business Support team working at the Scotland Head Office (G3 7PY) in Glasgow and will play a vital role in providing high level support to the Scotland Leadership Team who in turn offer support and guidance to over 85 Children, Young people and Family services throughout Scotland. 

You will be predominantly responsible for providing administrative support to members of the Scotland Leadership team as well as general support and flexibility to the wider office.

You will also be expected to deal with internal and external stake holders, be responsible for your own tasks and be confident and capable to lead on some of them.  Experience of providing a professional and confidential service while being adaptable within this role is essential. 

During covid times, we support agile / home working with the expectation to move back to our offices for the required hours, when the time allows. The working hours of this role are Monday to Friday 9am-5pm.

As an Administrative Officer, you'll be: 

  • Admin support to senior managers; this will include diary management, arranging meetings and general admin tasks.
  • Collating and updating records on a monthly/quarterly basis.
  • Data gathering and ability to present a variety of information in various formats to different stakeholders within a senior level.
  • Admin support including minute taking for both operational and HR meetings.
  • Ensure office supplies and services are maintained, raising Purchase Orders and following process for payment of invoices.
  • Assist manager ensuring any property issues are actioned.
  • Part of a team that is the first point of contact for visitors to the office providing a professional reception service.
  • Work as part of the business support team, supporting colleagues with their allocated tasks and responsibilities


What You'll Bring: 

Our job description for the Administrative officer outlines the requirements of the role but the ‘must-haves' are: 

  • A minimum of 2 years' experience within a similar administrative role with excellent communication skills is essential.
  • Have experience of working with and providing administrative support to senior management on an ongoing basis, often with conflicting priorities.
  • Advanced IT Skills and experience of use of various IT systems including Microsoft Office 365 within the workplace – SharePoint, Word, Excel, Outlook and PowerPoint.
  • Good at prioritising and meeting deadlines with excellent organisation and planning skills.
  • You will be a confident communicator, able to converse with staff at all levels both internally and externally. You will be fully committed to working towards the best outcomes for children and young people.
  • Ability to handle confidential and sensitive data.

Working here is so much more than a job. Whether this is a career change for you or the next step in your journey, we'd love to hear from you. 

We work together to reach our vision of safe and happy childhoods. A diverse workforce enriches the lives of the children and young people we work with and we welcome applications from everyone. We value and celebrate our differences and as an inclusive workplace we want everyone to be themselves. 

We are committed to safer recruitment practices to protect our service users; therefore, all applicants are expected to have an understanding of and commitment to safeguarding best-practice. 

We can't wait to hear from you – stay safe and happy.  


Application Process: There are 5 sections for you to complete, Personal Details, CV, Supporting Statement & Information, Equality & Diversity, Submission & Declaration. Top Tip... Refer to the job description when writing your Supporting Statement.  

Interview Date: w/c 7th February 2022 – this date can change in special circumstances, but we do our best to stick to this. 

Talent Pool: We'd like to hold your details in case similar jobs come up but do let us know if you'd rather we didn't.  

Contact: Lynsey_Munro@actionforchildren.org.uk  in our recruitment team who will be happy to support with your application. 

Get to know us a little better by checking out our socials on TwitterLinkedinFacebook or YouTube.  


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Scotland Office
Scotland Office, 17 Newton Place, Glasgow, UK, G3 7PY
  • Circa:
  • Directorate:
  • Contract Type:
    Permanent Full Time
  • Closing Date:
    28 January 2022
  • Number of Roles:
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